Responsibilities

• Newsletter Publishing & Email Communications: Coordinate and distribute Ballotpedia’s daily, weekly, and monthly email newsletters.
• Newsletter Publishing & Email Communications: Support targeted email communications to specific audiences, such as candidates, educators, local organizations, and research clients.
• Newsletter Publishing & Email Communications: Maintain newsletter templates, landing pages, and email signup forms.
• Newsletter Publishing & Email Communications: Coordinate publishing timelines, including special editions and holiday schedules.
• Newsletter Publishing & Email Communications: Ensure accuracy, formatting, and quality control across all outgoing email communications.
• Reader & Candidate Engagement: Monitor and respond to inquiries sent to Ballotpedia’s public editorial inbox.
• Reader & Candidate Engagement: Provide helpful responses to reader and candidate questions or route inquiries to the appropriate internal teams.
• Reader & Candidate Engagement: Identify and report errors or issues raised by readers and coordinate follow-up as needed.
• Reader & Candidate Engagement: Support Ballotpedia’s commitment to responsive and professional engagement with its audience.
• Reporting, Coordination & Team Support: Assist with gathering and reporting key email performance metrics.
• Reporting, Coordination & Team Support: Support team workflows and project coordination using communication and project management tools.
• Reporting, Coordination & Team Support: Help lead recurring team coordination meetings and publishing workflows.
• Reporting, Coordination & Team Support: Contribute to additional Communications team projects, including proofreading, document review, presentation preparation, and content support.
• Reporting, Coordination & Team Support: Provide occasional support for video publishing, social media coordination, and special communications projects.

Requirements

• A demonstrated passion for Ballotpedia’s mission.
• A collaborative, service-oriented mindset and a positive, team-focused approach to work.
• Strong attention to detail and ability to manage multiple tasks and deadlines simultaneously.
• Excellent written communication and proofreading skills.
• Strong organizational and project management abilities.
• Comfort working with digital publishing, email marketing, or communications tools, as well as spreadsheets and Google Workspace applications (e.g., Google Sheets, Docs, and Drive).
• Familiarity with project management systems such as Asana or similar tools. Experience with content publishing tools, social media platforms, or basic multimedia editing.
• Interest in or experience using AI tools to increase productivity.

Benefits

• Ballotpedia has a flexible work environment, BP Flex, in which every employee enjoys unlimited vacation and flexibility in scheduling.
• The annual benefits stipend equivalent to $8,000 that is paid out in equal increments in each paycheck once an employee becomes benefits eligible. The stipend may be used to pay for a full benefits package, including health, vision, and dental insurance; retirement accounts; and more. If benefits are not elected, the stipend is taxed as regular income and added to salary.