Responsibilities

• Support the Communications team’s work by assisting with various administrative tasks such as filing, form submission, research, financial reporting, invoice processing, booking travel, and other tasks assigned by the supervisor
• Draft meeting agendas, attend meetings, and take, distribute, and file detailed meeting notes
• Help the Communications team stay organized by adding tasks to our organizational systems such as Asana
• Assist with the organization of celebrity/influencer projects, including photo shoots and the production and editing of print, radio, and TV commercials, as well as social media campaigns
• Track PETA's celebrity supporters, award show nominee announcements and winners, tours, and details of celebrity events
• Stay up to date on celebrity culture. Track celebrity news, musical tours and birthdays as well as organize monthly birthday greetings
• Keep thorough and accurate records of celebrity correspondence and photoshoots
• Coordinate celebrity and media mailings, giftings, sending thank you/condolence/holiday cards, etc.

Requirements

• Minimum of one year of experience in a fast-paced office setting
• Excellent organizational and time-management skills, and attention to detail
• Proficiency with Microsoft Office, including Excel, Word, and Outlook as well as a willingness to learn new software
• Interest in and knowledge of celebrity culture required
• Working with high-profile individuals requires the ability to be honest, reliable, and discreet, so you must have the ability to maintain and handle confidentiality with discretion and integrity
• You're going to be communicating with the public, reporters, celebrities/influencers, publicity firms, stylists, and more, so the ability to deal with a variety of people in a professional manner will be essential
• We need a strategic thinker who can conduct research and work both independently and with the team to maximize the reach of our campaigns for animals
• Many people say that they "thrive under pressure," but this position has no shortage of tight deadlines, so you must really be able to crank out high-quality work within short timeframes