Campaign Coordinator at United Way | Winchester, VA | $40K/yr – $55K/yr

United Way

Campaign Coordinator

Winchester, VA (On-site)

$40K/yr – $55K/yrEntry Level3+ years expInternship

Posted 3 months ago

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Job Summary

Coordinate campaigns and partners to keep the Winchester Grade-Level Reading effort on track; this role manages agendas, meetings, reporting, and stakeholder engagement.

Own meeting planning, calendar, minutes, and action tracking for UWNSV Campaign.
Must-have: 3+ years coordinating or administrative experience in nonprofit or similar setting.
Standout: Manages volunteers and supports grant tracking, reporting, and stakeholder engagement.

Job Description

Responsibilities

Agenda Development: Prepare detailed, purposeful agendas for all Campaign meetings (Steering Committee, Work Groups, partner convenings) in advance, in coordination with meeting leads
Meeting Logistics: Manage all scheduling, calendar invitations, venue or virtual platform coordination, and materials distribution ahead of every meeting
Minutes & Action Item Tracking: Take clear, accurate meeting minutes for all Campaign meetings and distribute in a timely manner. Maintain a living action item tracker and proactively follow up with responsible parties to ensure accountability and on-time completion
Partner Communication & Engagement: Serve as the primary point of contact for Campaign partners between meetings. Maintain regular, proactive communication to keep partners informed, engaged, and aligned with Campaign priorities
Campaign Calendar Management: Own and maintain the master Campaign calendar, ensuring all meetings, events, deadlines, and milestones are accurately tracked and communicated
Coordinate information, activities, and data across all Campaign partners and work groups
Support and inform strategic priorities for the Campaign in partnership with the Director of Impact and Advancement
Track and report on Campaign progress through regular reports and dashboards shared with the Steering Committee and UWNSV leadership
Provide administrative and operational support to committee and work group leaders
Staff and manage Campaign volunteers as needed

Requirements

3+ years of professional experience in a coordination, administrative, teaching, or related role
MS Office Suite (Word, Excel, PowerPoint, Teams)
Outlook (calendar management and email coordination)

Preferred

Adobe Suite or Canva (graphic design and visual content creation)
Email newsletter platforms (Mailchimp, Constant Contact, or similar)
Social media platforms and scheduling tools (Facebook, Instagram, LinkedIn, Hootsuite, or similar)
Website content management systems (WordPress, Squarespace, Wix, or similar)
Project management tools (Asana, Trello, Monday.com, or similar)
Nonprofit, community organization, or coalition experience is a plus but not required

Benefits

Paid time off
Health, Dental, and Vision insurance
Professional development assistance

United Way

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Whenever there is a need in our communities, United Way is there. We bring a comprehensive approach to every challenge, actively listening and responding to local needs. Our global reach across tens of thousands of communities means we can share innovations and scale impact to improve lives around the world. From strengthening local resilience to advancing health, youth opportunity, and financial security, we’re mobilizing communities to action so all can thrive. Join us! #UnitedIsThe Way

Alexandria, Virginia, USA

3K employees (172 in marketing)

www.unitedway.org

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