Responsibilities

• Manage the planning, tracking, and execution of all event-related materials, including signage, collateral, giveaways, booth assets, and other print production deliverables for ASI's major trade shows.
• Coordinate project workflows from job submission through copy, design, review, proofing, and final delivery, ensuring deadlines and business requirements are met.
• Partner with Marketing, Operations, Production, and other cross-functional teams to keep projects on schedule, communicate priorities, and proactively resolve issues.
• Maintain event materials inventory, oversee shipping and onsite logistics, and support booth setup and breakdown activities for Marketing at ASI-owned trade shows.
• Track event and campaign deliverables, identify potential risks, and escalate concerns to ensure successful execution.
• Represent ASI at events by supporting onsite brand execution, troubleshooting materials-related issues, and ensuring a professional attendee experience.
• Provide backup support for organic social media, including capturing photos and video content and publishing approved content, as needed.
• Maintain brand consistency across event materials and manage approved brand assets, templates, and specifications.

Requirements

• 2-4 years of experience in marketing operations, event marketing, project management, print production, or a related field.
• Strong project management and organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience working cross-functionally with internal teams, vendors, or production partners.
• Excellent communication, problem-solving, and attention-to-detail skills.
• Proficiency with Microsoft Office and familiarity with project management tools.
• Ability and willingness to travel for approximately 4-6 events annually and support onsite event logistics.

Preferred

• Bachelor's degree in Marketing, Communications, Business, or a related field preferred.

Benefits

• Medical, Dental, and Vision coverage, available on day one of employment.
• Paid maternity and paternity/bonding leave (12 weeks paid for birthing/primary parent and 4 weeks paid for secondary parent) and a parent support group.
• 12 weeks of paid daycare for new parents (14 weeks at our onsite daycare center, Lots of Love).
• Free Health and Wellness programs.
• Free 24/7 access to Magellan Employee Assistance Program and Teladoc.
• Day one 401(k) with company match.
• Paid holidays, floating days, and paid time off (PTO).
• Office amenities with onsite café, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space.