Executive Coordinator and Marketing Assistant (Fixed-term Contract)

Responsibilities

• Plan and organise the Rare Disease Vice President’s time, priority focus areas, travel and events, and support the execution of activities defined by Rare Disease management.
• Provide administrative support to the Rare Disease department and support quality and compliance, including adherence to internal SOPs, ISOtrain reporting and audit preparation.
• Deliver targeted project support to the Head of Rare Bleeding Disorders, the Market Access Manager and the wider commercial team, including setting up budget trackers and raising purchase orders.
• Act as PromoMats super user and Withdrawal Coordinator: create and archive job bags, manage re-approvals, withdrawals and prescribing information updates, adapt global materials for UK use, review Rare Blood Disorders pages on novonordisk.co.uk and attend the Promotional Review Board when required.
• Keep materials available for the field team by monitoring inventory reports, flagging low stock and usage by Key Account Managers, arranging reprints and quotes, and booking in new stock in line with internal policies.
• Coordinate meetings, exhibitions and congresses – from stand bookings and agency contact to meeting approvals, transfer of value reporting and contract processing through DocuSign.

Requirements

• A proven track record of working successfully in a cross-functional environment with multiple stakeholders.
• Good data management skills, with the ability to interpret data, create reports and present information in a simple, clear way.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint) and Windows.
• Experience coordinating and arranging events, including managing logistics and external vendors.
• The ability to manage multiple tasks and prioritise them effectively.
• Good interpersonal skills and the ability to build strong relationships with internal stakeholders, external suppliers and team members, helping create a positive, collaborative working environment.
• Degree in a science or business-related subject.
• Fluency in written and spoken English.

Preferred

• A formal administrative qualification.
• ABPI qualification
• Experience working with Veeva PromoMats.
• Experience in a marketing environment.
• Experience in a senior or executive coordinator or administrative role.
• Experience in the pharmaceutical industry or a large corporate organisation.