Responsibilities

• Fixed-term Centenary Communications Assistant and Archivist role; this is a fixed-term role for 15 weeks , working 40 hours per week Monday to Friday 8.30am to 5pm on a hybrid basis with a minimum of 2 days per week at our Head Office in Snetterton, Norfolk.
• Archive and digital asset management - Sort, assess and organise historic photographs, printed materials and other archive assets linked to the charity’s history.
• Archive and digital asset management - Scan and digitise photographs and historic text to create accessible digital records for future use.
• Archive and digital asset management - Catalogue and tag archive materials clearly and consistently within the charity’s digital asset management systems.
• Archive and digital asset management - Identify gaps, duplicates, quality issues or items requiring further review, and flag these to relevant colleagues.
• Archive and digital asset management - Ensure digital files are stored, named and organised in line with agreed processes, permissions and data protection requirements.
• Archive and digital asset management - Scan historic documents and use Microsoft Co-pilot to help summarise content and identify key themes, facts, quotes and information.
• Archive and digital asset management - Review archive materials and help collate content that may be useful for Centenary communications activities.
• Archive and digital asset management - Assist in gathering background information from archive materials to support storytelling and engagement activities.
• Archive and digital asset management - Prepare archive content and information for use by communications colleagues across a range of channels and projects.

Requirements

• Degree-level qualification, preferably in History or a related discipline.
• Knowledge of digital asset management, including file naming, tagging, permissions and metadata.
• Comfortable with coordinating projects, tracking actions and providing support to meet deadlines.
• Comfortable using AI responsibly to support summarisations, content review and idea development.
• Experience of working with photographs, documents, records or archive material, including scanning or digitisation.

Preferred

• Experience working/volunteering in a charity, heritage, communications, fundraising or campaign environment.
• Experience supporting anniversary, heritage, storytelling or public engagement projects.
• Basic understanding of copyright, consent and responsible use of historic images and archive content.