Responsibilities

• Scheduling project meetings, supporting the Producers with diary management and taking minutes when required.
• Travel and accommodation booking for all team travel.
• Processing of relevant visas for project teams in all territories.
• Creating and distributing schedules and itineraries as required including tour and travel packs.
• Assisting Producers on projects as required including attending on-site during tech periods as necessary.
• Updating various databases with clear and correct data, for company wide use and business critical decision making.
• Putting together the essential information for the creation of tenders and pitches.
• Availability checking & requesting contract information for technical and production freelancers for required roles on projects (e.g. programmers, lighting designers, sound designers etc.).
• Assistance in third party licensing.
• Assisting with the organisation of shoots for both content creation and behind the scenes filming as required.

Requirements

• Approximately 1 year experience as an administrator, runner, coordinator, project manager or producer
• Ability to interact with a wide range of people and excellent interpersonal skills
• Experience working in a fast-based environment and ability to work under pressure and to tight deadlines
• An aptitude and/or understanding of creative processes and projects, and specialist craft
• An interest in working to the highest possible standards
• Knowledge of or interest in producing in different industries and geographical territories
• Experience in budgeting and effective budget management
• An interest in and willingness to travel globally
• A willingness to work during the hours of our industries for example on weekends and evenings as required (Journey operates a Time Off in Lieu policy)
• A commitment to championing representation and inclusion at every level

Preferred

• Experience in sales of projects and negotiating with a range of clients
• Language skills
• An existing network of relationships with commissioning organisations and potential clients