Responsibilities

• Marketing & events – Support conference logistics: registrations, booth bookings, vendor coordination, and on-site assistance.
• Maintain events and marketing content calendars and ensure cross-functional and PR agency alignment.
• Manage swag, collateral and business card inventories; coordinate orders and distribution.
• Liaise with PR agency and route press inquiries; support press kits and event logistics.
• Support London event coordination and gifting for investors, customers and team members.
• Office operations & facilities – Maintain office presentability and security (clear desk policy, marketing material presentation, building access procedures).
• Manage office supplies, peripheral equipment, furniture and refreshments; handle deliveries and post-room collections.
• Administer company account access and invitations (e.g., bike cards, meeting invites, OfficeRnD/KISI where applicable).
• Coordinate basic facilities maintenance and vendor relationships.
• Maintain company Contracts Register with all signed contracts.
• Prepare baseline company meeting slides (dates, kudos, anniversaries), coordinate senior management team updates and upload post meeting.
• Process, systems & reporting – Maintain and improve operational processes for office and marketing procurement.
• Maintain accurate inventories and vendor lists; assist with invoice tracking and basic budget monitoring (events, swag, office supplies) as requested.
• Interview Process – Initial Phone screen, First stage interview, Team Assessment, Final stage interviews as described above.

Requirements

• Graduate or 1–4 years’ experience in office coordination or marketing support.
• Experience with event coordination, vendor management, and basic procurement.
• Strong organisational skills, attention to detail, and good written/verbal communication.
• Proficiency in Microsoft 365, Notion, Slack, Teams, and calendar tools.
• Comfortable supporting events as needed.
• Desirable: Startup/scale-up experience.
• Desirable: Familiarity with Salesforce.
• Desirable: Experience working with PR/marketing agencies and managing branded collateral.

Preferred

• Startup/scale-up experience.
• Familiarity with Salesforce.
• Experience working with PR/marketing agencies and managing branded collateral.