Own end-to-end event programs from kickoff to wrap, building timelines, coordinating vendors and teams, and managing on-site activations while capturing learnings for reusable templates.

Own the event project and campaign plan from kickoff to wrap
Coordinate vendors, internal teams, and contractors to keep schedules
Capture learnings and maintain reusable checklists/templates for future events

Job Description

Responsibilities

Own the event project and event campaign plan from kickoff to wrap — build and maintain timelines, task lists, draft email copy, send out invites, create graphic and marketing material requests and owners (DRIs) in Asana
Track deliverables, deadlines across workstreams (venue, swag, materials, staffing) and flag risks before they become problems
Own the events calendar and keep all stakeholders aligned with clear status updates and a single source of truth for each event
Coordinate vendors, internal teams, and contractors to keep everyone on schedule
Run pre-event check-ins and post-event debriefs; capture learnings and maintain reusable checklists/templates for future events
Travel required to host pop ups, dinners, activations, transport marketing materials (flyers, swag, etc) and provide on site event support
Confirm venue bookings, vendors, staff, and happy hour spaces
Place and track swag orders (hats, totes, stickers, banners) and confirm delivery before event day
Prepare event materials: QR code signage, flyers, branded menus, photo props
Set up check-in tooling (e.g., Luma app) and any booking sheets for filming stations

Requirements

Prior experience with events, hospitality, brand activations, or field marketing
Project management experience, able to build timelines, track tasks and owners, and keep multiple workstreams on schedule
Familiarity with project management / collaboration tools (Asana preferred; Google Sheets, Airtable, etc.)
Highly organized with strong attention to logistical detail
Comfortable managing multiple moving parts simultaneously (check-in + filming queues + attendee questions)
Friendly, personable, and confident talking to founders, creators, and prospects
Comfortable with light event tech (check-in apps, QR codes, tablets, shared tracking sheets)
Able to lift, move and transport event materials (swag boxes, banners, stands)
Available to work full event days, including evenings; reliable transportation to venues
Requirement: interest in or familiarity with AI / creator tools and ability to use AI to streamline workstreams where possible

Preferred

Great relationship-building capabilities
Strong written and verbal communication
Curiosity and resourcefulness
Comfort with ambiguity and startup pace
Attention to detail project management, including timely outreach and follow-up
Ability to take initiative and learn fast

HeyGen

3.5 Glassdoor

At HeyGen, we help you grow your business through the magic of visual storytelling. Creating professional-quality videos can be daunting, but HeyGen makes it easy for everyone—no camera or specialized skills required.

Founded in 2020

Los Angeles, California, USA

283 employees (38 in marketing)

www.heygen.com

62% recommend to a friend

70% CEO approval

Traffic Signals

Monthly Visitors

8.6M

Monthly Google Ads Budget

$11.2K

Traffic Source Mix

34.6%

Direct

59.8%

Referral

4.4%

Social

0.9%

Paid

0.3%

Headcount Trend

Current headcount: ~283

Marketing Team

Marketing Team Size

25 (9% of company)

Median Career Experience

12 years

Median Tenure

1.7 years

Marketing Roles Posted (Last 30 Days)

People

Marketing Leadership

Holly Xiao

Head of Marketing

At the company for 1 year 11 months

Jordan Mollins

SEO Lead, AI Content Systems

At the company for 1 year

Funding

Total Funding

$69M

Last Raise

Series A, 2 years ago

Responsibilities

Own the event project and event campaign plan from kickoff to wrap — build and maintain timelines, task lists, draft email copy, send out invites, create graphic and marketing material requests and owners (DRIs) in Asana
Track deliverables, deadlines across workstreams (venue, swag, materials, staffing) and flag risks before they become problems
Own the events calendar and keep all stakeholders aligned with clear status updates and a single source of truth for each event
Coordinate vendors, internal teams, and contractors to keep everyone on schedule
Run pre-event check-ins and post-event debriefs; capture learnings and maintain reusable checklists/templates for future events
Travel required to host pop ups, dinners, activations, transport marketing materials (flyers, swag, etc) and provide on site event support
Confirm venue bookings, vendors, staff, and happy hour spaces
Place and track swag orders (hats, totes, stickers, banners) and confirm delivery before event day
Prepare event materials: QR code signage, flyers, branded menus, photo props
Set up check-in tooling (e.g., Luma app) and any booking sheets for filming stations

Requirements

Prior experience with events, hospitality, brand activations, or field marketing
Project management experience, able to build timelines, track tasks and owners, and keep multiple workstreams on schedule
Familiarity with project management / collaboration tools (Asana preferred; Google Sheets, Airtable, etc.)
Highly organized with strong attention to logistical detail
Comfortable managing multiple moving parts simultaneously (check-in + filming queues + attendee questions)
Friendly, personable, and confident talking to founders, creators, and prospects
Comfortable with light event tech (check-in apps, QR codes, tablets, shared tracking sheets)
Able to lift, move and transport event materials (swag boxes, banners, stands)
Available to work full event days, including evenings; reliable transportation to venues
Requirement: interest in or familiarity with AI / creator tools and ability to use AI to streamline workstreams where possible

Preferred

Great relationship-building capabilities
Strong written and verbal communication
Curiosity and resourcefulness
Comfort with ambiguity and startup pace
Attention to detail project management, including timely outreach and follow-up
Ability to take initiative and learn fast