Promozation LLC

Executive Assistant & Marketing Lead

Greenville, SC (Hybrid)

Executive Assistant & Marketing Lead Promozation is looking for an Executive Assistant & Marketing Lead to our team! The ideal candidate should be highly self motivated, detail-oriented, friendly, personable, a strong sense of urgency, quick learner and great at multi-tasking. We are a woman owned and operated promotional products firm founded in 2012 and based in Greenville, SC. This is such a fun, fast paced industry, and we are very passionate about creating the trendiest and most creative promos! Job Responsibilities: Administrative Office related tasks like creating and mailing swag gift boxes, assisting with holiday gift box fulfillment, labeling and shipping FedEx/UPS/Storage Unit runs 2x a week, opening mail, depositing checks Creating shipping labels Ordering Promozation branded swag and organizing it Ordering office supplies, business cards, items for virtual team building meetings, gifts, and more Moderating virtual team calls for activities Planning and preparing activity for monthly team building meeting Creating/filtering/organizing spreadsheets Preparing CEO for any events in regards to travel arrangements, creating documents or presentations, ordering strategic and specific event branded merchandise, coordinating delivery to hotel/convention center. Attending events to help setup, breakdown, network, and take notes (some light travel required with most being day/evening events) Implementing and creating new processes as needed to create higher efficiency Problem solving on various internal issues that arise and researching to find a solution Screening resumes and scheduling candidates for interviews when hiring Skimming through any paper or digital catalogs to pull out any item that is unique or interesting to share with the team Emailing vendors to have owner removed from emails that the team is copied on to create more efficiency Submitting requests to developer to resolve any system glitches or improvements Researching tasks for the CEO Accounting Paying vendor bills Depositing checks Accounts Receivables - calling/emailing on past due accounts and follow ups Processing ACH payments once or twice a week Updating client payment platforms with updated information/adding accounts to their portals Emailing vendors to get setup to paperless invoicing Emailing Insurance for COI’s Marketing Updating, posting and monitoring social media pages Experience in light social media required Writing introduction emails to new leads acquired from events and meetings Strategic outreach to targeted companies Creating targeted email blasts Experience in MailChimp preferred, but not required. Must be willing to learn, if not. Basic experience in Canva preferred, but not required. Must be willing to learn, if not. Assist with marketing programs and campaigns to support strategic objectives. Requirements/Skills: Able to plan and prioritize while focusing on detail orientation and effective time management. Applies creative problem-solving to address business needs and issues Customer service oriented, friendly and personable Solution finder who approaches every challenge with a "Yes!" Excellent written and verbal communication skills Team player, must be willing to fill in for the Sales & Client Coordinator temporarily (6-8 weeks) and/or check orders when any other team member is on maternity leave Computer savvy Resourceful Creative Good at making judgement calls Quick learner Exceptional organizational skills Highly detail oriented Reliable and consistent, nothing slips through the cracks with a proven method Adaptive and can easily pivot when needed Proficient with social media platforms, but not required Sense of urgency & works well under pressure when there are firm deadlines and timelines Great basic math skills Persistent in following up to achieve the desired end result Love dogs?! Tell me about yours :) Proactive & thinking two steps ahead Self motivated & takes initiative Schedule: 9-6 pm EST. Schedule is somewhat flexible as long as you are consistent. Mandatory monitoring of email & voicemail throughout the day to handle any time sensitive requests Benefits: Health insurance coverage and monthly stipend towards the cost 401k match, up to 4% of salary at 1 year of employment Set yearly amount for free personal product samples 15 PTO sicks/days All major holidays are paid, in addition to having Friday after Thanksgiving, Christmas Eve and a half day for Good Friday as well as a half day for your birthday Work from home (training will be in person the first week or two) Once a month in person team coffee workdays Fun monthly virtual team meetings Please email mande@promozation.com with your resume if you are interested. We’re excited to hear from you! NOTE: This is a remote position, but living close to Greenville in a must as there are bi-weekly visits for mail and storage unit tasks. CANDIDATES WHOSE RESUMES ARE SELECTED FOR FURTHER CONSIDERATION WILL BE INVITED TO COMPLETE AN INITIAL SCREENING VIA WILLO. THIS INCLUDES A SHORT VIDEO RESPONSE AND WRITTEN EXERCISE. PLEASE MONITOR YOUR EMAIL FOR THE INVITATION LINK AND FURTHER INSTRUCTIONS. ***NOTE: IF YOU HAVE ALREADY APPLIED TO THE SALES & CLIENT COORDINATOR ROLE POSTED AND ARE ALSO INTERESTED IN THIS ROLE, PLEASE EMAIL TO EXPRESS INTEREST INSTEAD OF APPLYING HERE***