Events & Marketing Coordinator (5 month FTC)

Responsibilities

• Event Delivery
• Event planning and coordination: Plan and coordinate events from initial preparation through to delivery and follow-up, including venue bookings, catering, speakers, suppliers, equipment and attendee communications.
• Event administration: Manage event listings, registrations, guest lists, invitations, joining instructions, attendee enquiries and visitor sign-in.
• Supplier and budget management: Obtain and compare supplier quotes, coordinate bookings, oversee contractors and track expenditure against agreed budgets. Maintain the monthly events budget spreadsheet and ensure costs are recorded accurately.
• Event promotion: Coordinate the promotion of upcoming events through social media, website listings, email communications and partner networks, ensuring information is accurate and published on time.
• Health and safety: Coordinate event risk assessments and safety arrangements, ensuring relevant documentation is up to date and organisational procedures are followed. Escalate any concerns and seek appropriate approval where required.
• Event data and reporting: Collect, organise and share event data with clients and internal stakeholders, including attendance, demographics, participant satisfaction and feedback. Support the preparation of post-event reports and recommendations.
• Brand and sustainability: Ensure events and public-facing activities reflect Future Leap's values, sustainability commitments and brand standards, with consideration for accessibility, inclusion, ethical procurement and waste reduction.
• Marketing & Communications:
• Content planning: Maintain a marketing content calendar and coordinate the creation and scheduling of regular content across Future Leap's social media channels, covering consultancy, events, workspaces and partnerships.

Requirements

• Experience coordinating events or projects, including managing logistics, deadlines and multiple stakeholders.
• Strong organisational skills and attention to detail, with the ability to plan ahead and manage competing priorities.
• A proactive, solutions-focused approach, with the confidence to take ownership of tasks and resolve routine issues independently.
• Excellent written and verbal communication skills, with the ability to communicate professionally and warmly with a range of audiences.
• Experience creating digital content for social media, using Canva or similar design tools.
• Good general digital skills, including spreadsheets, shared documents and online communication tools.
• A collaborative approach and a strong customer service mindset.
• Experience with CRM systems, event registration platforms or attendee databases.
• Stakeholder Management: Comfortable collaborating with internal teams and external partners to deliver high-quality projects on time.

Benefits

• Flexible working patterns
• Improved annual leave allowance: 31 days FTE
• Living wage employer
• CPD allowance
• Social and Networking events within our sustainability community