Van Wagner

Associate, Global Event Presentation and Entertainment, Admin

New York, USA (On-site)

About the Company: We are a leading full-service advertising and entertainment agency. We work with the biggest names in Sports and Fortune 500 companies, providing deep expertise in sales, marketing, content creation, event production, activation, and more. Van Wagner has been connecting brands to sports for decades. When we first entered the sports landscape, we used our creativity and expertise to develop unique advertising and marketing opportunities for brands to reach millions of sports fans at live events. As the world’s leaders in TV-visible signage, our Dorna team positions brands in the heart of the action, selling high-impact, visible signage behind Homeplate, courtside, and along fields of play across more than 500 professional and collegiate sports teams across the NFL, NBA, MLB, NHL, NCAA, MLS, and International Soccer. As industry leaders and innovators within sport presentation and video board production, Van Wagner's Productions team has developed, produced, and directed in-stadium shows for nearly every major event in sports. We work with the highest profile leagues, teams, and venues in the world, including the NFL Super Bowl, Olympic Games, Formula 1, NCAA Championships, US Open Tennis, Kentucky Derby, NHL All-Star Game & Winter Classic, and MLB Field of Dreams, to name a few. Overview / Objective: Serve in an administrative role for event presentation and show production across the National Football League’s tentpole events, including the Super Bowl, Pro Bowl, Draft, Scouting Combine, Hall of Fame, Flag Championships, and Kickoff. This role will focus on administrative strategy, logistics, and supporting our growing number of domestic events and international games. The role will support key aspects related to NFL event presentation administration and logistics. Additionally, they will assist in the facilitation of game presentation across all 32 Clubs by engaging in ongoing discussions on optimal practices, innovation, and policies. This role requires an understanding of event presentation across sports/entertainment, with a detail-oriented and solution-based mindset. Responsibilities include, but are not limited to: Coordinate and support key components for NFL Domestic & International Games/Events: content development, pre-event pageantry/game timeline, entertainment, creative development, production, and talent management. Play a key role in on-site presentation execution across all major NFL events, including Super Bowl game (and surrounding events), Pro Bowl, NFL Draft, Scouting Combine, the Hall of Fame Coordinate and manage all logistical assets and resources, including pre-production, on-site operations, and post-event breakdown. Maintain the application and consistency of logistics and operations planning across all NFL events to ensure scalable and repeatable best practices. Create and maintain event-specific logistics and operations manuals to drive efficiency, consistency, and sustainability. Manage the annual NFL event calendar from an operational standpoint to align timelines, track milestones, and deliver key information to all relevant parties. Manage operational purchasing workflows, including purchase orders, vendor invoices, and talent/vendor contracts Identify best-in-class content strategies and tactics through analysis of league event performance, club input, and external case studies, supporting the adoption of best practices across the League and the clubs. About This Role: This role is strategically positioned at the intersection of the NFL and the NFL-focused department at Van Wagner Productions, serving as a key operational link between both organizations. In this dynamic position, you will be responsible for the administrative management of processes and operations that enhance the efficiency of the NFL while ensuring adherence to the internal guidelines of Van Wagner Productions. Required Qualifications Knowledge of event production and timelines for live events Understanding of live production processes Strong administrative or organizational skills Ability to travel domestically and internationally, as required Experience with creating engaging presentations and decks for C-Level and large-scale planning meetings Strong communication, organizational, and presentation skills Experience in serving as a point of contact for vendors and production teams Proficient with Microsoft Office Suite Other Key Attributes / Talent Characteristics Strong communication and collaboration skills Ability to create/present decks and clearly articulate event entertainment strategies across the organization and to external partners Strong time management and ability to manage multiple projects simultaneously Flexibility to travel and work non-traditional hours, including evenings and weekends, as required by project schedules. Preferred Qualifications 3+ Years of Live Event Production Experience or related work 4 Year Degree Physical Demands Standing for long periods of time. Covering large footprints across event sites Why Van Wagner May Be Right for You: An unmatched culture within our organization that focuses on building trust with our clients, team members, and partners through a people-first approach that delivers business results. Competitive salary and paid time off. Outstanding benefits package (including medical, dental, vision, life insurance). 401k