Daviselen Advertising

Account Coordinator

Denver, CO (On-site)

Account Coordinator supports the account management team in ensuring smooth operations for our clients. This role assists in the day-to-day management of the clients local marketing and advertising business activity for the local Business Unit.   Key Responsibilities: * Coordinate and organize client meetings from venue coordination, meeting communication protocols, preparing meeting materials, day-of-meeting execution and other meeting preparation as directed from the Manager. * Manage formal email for scheduled client communications, tracking all communication needed to be sent from client communication email, drafting messages as needed, coordinating with all departments. * Ownership and coordination of internal and client status meeting invitations, documents, and communication. * Responsible for writing client conference reports as well as client meeting minutes from official client meetings, following protocols to communicate and approve minutes per client bylaws.  * Support the Media, Partnership, Brand Communication & Events teams of in-market event activations as needed.  * Submits client surveys, forms, etc. as needed per client guidelines under review from Manager. * Support Merchandising team in developing restaurant merchandising guides and schematics, as well as uploading surveys and files per client guidelines. * Develop and distribute quarterly recap emails to client show casing the recent work provided by the Agency. * Research and format client-friendly competitive reviews for quarterly distribution, research competitive deals, news, pricing as needed for internal purposes as needed. * Local, in-market travel to in-person client meetings, event activations, etc.   * Assist with day-to-day operations of the department as directed by the Manager. Qualifications: * Bachelor’s degree in marketing, Advertising, or related field from a four-year college or university. Internship or prior experience a plus.  * Strong organizational and time management skills: * Ability to manage multiple tasks and prioritize effectively.  * Attention to detail and client quality control. * Commitment to meeting deadlines, skilled in planning and scheduling tasks to ensure deadlines are met.  * Ability to manage owned projects from initiation to completion.  * Resourceful and proactive:  * Take initiative on designated projects and in instances where appropriate, think creatively, ability to problem-solve independently. * Showcase forward-thinking and thoughtful solutions to management team. * Strong communication and interpersonal skills, effectively communicate with clients, vendors, internal departments, and teams.  * Adaptability * Demonstrate ability to adapt quickly and effectively in a fast-paced setting where the workload may fluctuate. * Prioritize tasks, set realistic deadlines, and proactively communicate progress or concerns. * Teamwork * Work collaboratively with cross-functional teams and execute tasks as accurately and on time on all projects. * Follow internal agency processes to ensure efficiency, effectiveness, and consistency.  * Over time, work with increasingly less direct supervision