Responsibilities

• Demonstrate foundational understanding ofproject management, client strategy, organization, products, disease states, and medical communications through best practices in project execution.
• Promptly and accurately document client contact reports, requests, and meeting outcomes concisely and accurately.
• Proactively manage client expectations and provide regular updates on project status, risks, and timelines.
• Manage an increasing number of projects independently, ensuring estimate adherence, timeliness, and quality process observance.
• Ability to build relationships with clients and faculty and adapt to different styles and personalities; begins to handle client objections well and defends agency position with support from senior leadership.
• Initiate projects by developing project scopes, deliverables, timelines, and budget estimates.
• Open and maintain all project files and job folders.
• Drive the day-to-day execution of projects, orchestrating all phases to ensure timely, high-quality delivery.
• Support opening of jobs within the project and time management system (Workamajig).
• Maintain all project files and job folders.

Requirements

• Education: Bachelor’s degree, preferably in health sciences, marketing, or communications.
• Experience: 4-6 years of work experience in a healthcare, marketing, or communications agency.
• Strong communication, relationship-building, and strategic thinking skills.
• Excellent organizational skills, attention to detail, and follow-through.
• Competency in presentation skills.
• Strong experience with project management software (e.g., Workamajig (preferred), Airtable, Jira) is a critical requirement.
• Proficient in Microsoft Word and intermediate-level Excel and PowerPoint.
• Ability to travel at least 1-3 times per year to meet with clients.

Preferred

• Experience with publication management software is a plus.