Responsibilities

• Assist with the preparation, formatting, editing, and coordination of proposals, Statements of Qualifications (SOQs), Requests for Proposals (RFPs), and Requests for Qualifications (RFQs)
• Collaborate with business development, operations, and technical teams to gather project information and develop proposal content
• Maintain and update proposal templates, project descriptions, employee resumes, and marketing collateral
• Coordinate proposal schedules, deadlines, and submission requirements to ensure timely delivery
• Proofread proposal documents for accuracy, consistency, grammar, and branding
• Assist with proposal graphics, layouts, and presentation materials
• Research clients, agencies, and upcoming opportunities to support business development efforts
• Coordinate HRV's participation in conferences, trade shows, career fairs, client events, and industry association meetings
• Assist with event planning, logistics, registrations, promotional materials, and booth displays
• Coordinate branded giveaways, signage, marketing materials, and event collateral

Requirements

• Currently pursuing or have completed a Bachelor's Degree in Marketing, Communications, Business, Graphic Design, Public Relations, or a related field
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple assignments, priorities, and deadlines
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Ability to work on-site in our Moon Township office

Preferred

• Experience supporting proposals, RFPs, RFQs, SOQs, or business development activities
• Experience using Canva, Adobe Creative Suite, or similar graphic design software
• Experience creating content for LinkedIn and other social media platforms
• Basic knowledge of website content management systems (WordPress experience is a plus)
• Photography, videography, or video editing experience
• Experience using AI tools to support productivity and content creation
• Interest in engineering, construction, infrastructure, or professional services marketing

Benefits

• Gain hands-on experience supporting marketing, proposals, and business development initiatives
• Work directly with company leadership and experienced professionals
• Opportunity to build experience across proposals, events, digital marketing, and branding
• Full-time or part-time opportunities based on experience and availability
• Opportunity for professional growth and career advancement
• Stable and growing professional services organization with over 22 years of industry experience