Responsibilities

• Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production;
• Execute assigned proposal tasks with accuracy and minimal oversight;
• Lead the development and formatting of proposal content, ensuring compliance, clarity, and strong alignment with client needs and win themes;
• Maintain pursuit schedules and proactively communicate status updates, task reminders, and deadlines to technical and marketing teams;
• Support proposal kickoff and strategy meetings; prepare summary communications following check-ins;
• Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text;
• Update and maintain proposal logs with status and outcomes; follow up on award results and capture debriefs when available;
• Prepare client-facing materials such as presentations, graphics, and supporting documentation;
• Coordinate with technical teams and consultants to collect and organize pursuit content across shared platforms (SharePoint, OneDrive, Teams, etc.);
• Maintain and manage procurement portals (e.g., PlanetBids, Ariba), including solicitation tracking, categorization, and email monitoring;

Requirements

• A bachelor’s degree in marketing, journalism, communications, or public relations with four (4) years or more of progressive professional experience in engineering, architecture, or commercial construction is required or eight (8) years of directly related experience or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)
• Progressive professional experience includes performing increasingly complex and varied technical and project assignments in the field of marketing and advertising and prior experience leading proposal teams.(required)
• Working knowledge of the following Microsoft products is required: Excel, Outlook, PowerPoint, Visio, Word, Teams, and SharePoint. (required)
• Proficiency in Adobe InDesign experience. (required)
• Ability to read, analyze and interpret marketing, technical, and other business documents. (required)
• Ability to interview technical practitioners for marketing materials and proposals. (required)
• Ability to author marketing materials and correspondence that is well written and organized, clearly presented, focused on the subject at hand and furthers the Geosyntec “brand”. (required)
• Ability to create effective presentations and respond to inquiries from internal and external clients. (required)
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. (required)
• Ability to write in a marketing and/or journalistic manner. (required)

Preferred

• Familiarity with graphic design and production, desktop publishing and presentation software. (preferred)
• Availability to work standard business hours aligned within the Pacific Time Zone. (preferred)

Benefits

• We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.