Responsibilities

• Event Logistics & Industry Event Support: Coordinate logistics and execution of select channel‑specific events (e.g., NACS, IDDBA, Pizza Expo) and support the planning of major industry events (MenuMasters, IFMA COEX, IFDA). Responsibilities include supporting event planning timelines, coordinating registration and materials, assisting with vendor communication, preparing and shipping event assets, and supporting on‑site event readiness.
• Promotional Inventory & Fulfillment Management: Support fulfillment and promotional inventory operations by partnering closely with an external agency that monitors stock levels and provides reorder recommendations. This role is responsible for reviewing and securing internal approvals for reorders, coordinating reorder requests, managing vendor communication, and tracking associated budgets and expenses. Ensuring all promotional materials (oil kits, racks, pumps, and food show collateral) are accurate, approved, and aligned with brand standards before being produced or restocked. Maintains organized internal documentation and ensures timely distribution to field teams.
• Digital Asset & Content Maintenance: Help maintain, update, and coordinate the production of digital marketing assets and promotional materials, including ads, sell sheets, signage, and branded materials. Partner with internal teams, external vendors, and the agency managing our Marketing Dashboard platform to ensure all materials are accurate, approved, on brand, and delivered on time. Maintain organized asset libraries so internal and external teams have access to current, easy‑to‑use resources that support event readiness, field execution, and customer engagement.
• Administrative & Budget Support: Processes invoices, submits purchase orders, tracks expenses, and updates budget tracking spreadsheets for marketing materials, promotional inventory, and event‑related expenses. Assist with internal communications and day‑to‑day coordination across teams.
• Travel up to 25%
• Additional responsibilities as assigned.

Requirements

• Bachelor's or Associate's degree in Marketing, Business, Hospitality Management, or a related field. Equivalent combinations of education and experience will be considered, including 3 to 4 years of relevant professional experience in lieu of a degree.
• 2-4 years of experience in event planning, hospitality, project management, or a related field.
• Prior experience leading coordinating events, vendors, or logistics strongly preferred.
• Experience providing deliverables on time against deadlines.
• Proven ability to collaborate successfully with internal and external partners.
• Excellent grasp of digital and social media usage for event marketing and other marketing tactics.
• Strong project coordination skills with proven ability to manage timelines and deliver against deadlines.
• Strong organizational, communication, and coordination skills, with the ability to manage multiple projects and priorities in a fast-paced environment.
• Highly organized, detail‑oriented, and capable of managing multiple tasks simultaneously.
• Strong communication skills; comfortable working cross‑functionally.

Preferred

• Experience with CRM systems (Salesforce), marketing automation, or inventory management tools beneficial but not required
• Self‑starter who thrives in a fast‑paced, execution‑focused environment

Benefits

• Medical, Prescription, Dental, & Vision – coverage beginning on your 1st day for eligible employees
• Profit Sharing and 401(k) matching (after eligible criteria is met)
• Paid Vacation, Sick Time, and Holidays
• Employee Appreciation Events and Employee Assistance Programs