Responsibilities

• Assist in planning and executing marketing, community, and outreach events such as health fairs, Medicare 101 Seminars, produce giveaway events, etc.
• Coordinates event logistics including venue reservations, equipment needs, catering, décor, and event supplies.
• Coordinates schedules and reconciles billing with main vendor for event setup.
• In collaboration with the Agent Relations Team, assists in the dissemination of marketing materials to the community as well as HealthTexas clinics.
• Serves as a point of contact for vendors, partners, and internal departments to ensure event requirements are met.
• Prepares and organizes event materials, signage, promotional items, and informational packets.
• Provides day-of event support: setup, breakdown, registration, attendee assistance, and troubleshooting.
• Maintains event calendars, timelines, and checklists; ensures deadlines are met.
• Tracks event expenses, process invoices, and support budget monitoring.
• Assist with event-related communications, including invitations, announcements, social media posts, and follow-up messages.

Requirements

• 1–3 years of experience in event coordination, marketing support, or administrative roles.
• Bilingual in speaking Spanish required.
• High school diploma or equivalent required; associate or bachelor’s degree in marketing, communications, business, or related field preferred.

Preferred

• Experience in healthcare, community outreach, or customer-facing roles (preferred)
• Experience with marketing tools (e.g., Canva) a plus
• High school diploma or equivalent; associate or bachelor’s degree in marketing, communications, business, or related field preferred.