Responsibilities

• Event Logistics and Scheduling: Support logistics and operational activities for trade shows, conferences, field activations, and company events.
• Cross-check the Asana trade show request board against the master schedule and staff calendars to identify conflicts or missing information.
• Prepare event materials and coordinate shipping, tracking, and status updates.
• Support on-site event setup, execution, and teardown as needed.
• Coordinate post-event returns, inventory updates, and shipment reconciliation.
• Coordinate printing and production of marketing materials.
• Field Equipment Management: Coordinate loaner AED requests and manage Avive's fleet of AEDs, CPR manikins, and other field and training equipment.
• Maintain equipment schedules and availability for trade shows, field activations, trainings, customer demonstrations, and other engagements.
• Maintain field equipment in a constant state of readiness, including device charging, REALConnect fleet management, cleaning, maintenance, and replacement.
• Coordinate packing, shipment, and return of field equipment, ensuring assets are tracked, inspected, accounted for, and prepared for future use.

Requirements

• 1–3 years of experience in event coordination, marketing operations, field marketing, logistics, or a related role.
• Bachelor’s degree in Marketing, Communications, Business, Event Management, or a related field, or equivalent professional experience.
• Proficiency with Microsoft Office and Google Workspace.
• Willingness to travel approximately 15–25% for trade shows and field events.

Preferred

• Experience supporting trade shows, conferences, field marketing programs, or customer events.
• Experience coordinating inventory, shipping, fulfillment, or equipment logistics.
• Experience coordinating vendors, shipments, or event logistics across multiple stakeholders.
• Familiarity with project management tools such as Asana.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• Strong communication and interpersonal skills with a customer-service mindset.
• Self-motivated with the ability to work independently and proactively solve problems.
• Flexible and adaptable in a fast-paced environment with changing priorities.
• Experience working with CRM or marketing platforms such as Salesforce, HubSpot, or similar systems.