Department Assistant for Arts, Media & Social Sciences/Humanities
USA (On-site)
Posted 10 days ago
Job Summary
Front office leadership with responsibility for day-to-day inquiries, record-keeping, scheduling support, mail handling, event coordination, and supervision of student workers within the department.
- Owns front desk operations and inquiry management
- Manages scheduling, records, and clerical coordination
- Oversees student workers and departmental projects
Job Description
Responsibilities
- Provide daily front desk coverage for the departmental office.
- Respond to phone, e-mail, and in-person inquiries.
- Host visitors to the department and assist students needing to meet with Chair(s) or faculty.
- Initiate, process and maintain departmental records and reports as needed; assist in projects or record-keeping initiated in other areas of the College as needed and with training.
- Enter course assignments in Colleague per Department Chair’s instructions.
- Maintain faculty schedule and departmental absence reports; assist Chair with contacting/scheduling substitute instructors.
- Coordinate distribution and collection of course evaluations.
- Collect current syllabi from instructors.
- Collect and distribute incoming and outgoing mail.
- Provide clerical support to the Department Faculty Chairs; schedule meetings/appointments and prepare meeting agendas/minutes as needed.
Requirements
- High School diploma or GED equivalent.
- Excellent written, verbal, and inter-personal skills
- Proficiency in software programs such as Microsoft Office, especially Excel, the Parkland information system, and new programs as technology changes.
- In an effort to comply with SURS return-to-work restrictions for employers (40 ILCS 5/15-139.5), candidates for employment at Parkland College must either not be a SURS annuitant or must be willing to suspend his/her SURS annuity upon employment. This applies to all SURS annuitants except those receiving their annuity under either the Self-Managed Plan (SMP) or by lump sum payment.
Benefits
- Robust benefits, including medical insurance with no monthly premiums, dental, life, disability, retirement plans, flexible spending, dependent care, EAP, work/life balance with generous paid time off, and tuition waiver. More information on the benefits package may be found online at our Benefits page .
Parkland College
Parkland College is a comprehensive community college offering 100+ associate-degree and certificate programs that unlock opportunities for students, whether they are headed toward a technical career or a four-year university. Our location in Champaign, Illinois, provides the amenities and excitement of a larger city with small-town conveniences. Located in the fastest growing city in Illinois, you’ll enjoy an impressive list of professional and cultural options for residents, along with short commute times. In Champaign, you are not just one of the crowd, but part of a thriving and growing community. Parkland College is number one in student transfers to the University of Illinois, a top research university located across town. A major benefit to living near the University of Illinois is the access to Big 10 sporting events and world-class entertainment at venues such as Memorial Stadium, State Farm Center, and the Krannert Center for the Performing Arts. Champaign-Urbana was named the Greatest Midwest Food Town by Midwest Living Magazine for good reason! Our sister cities have distinct, thriving downtown business districts offering delicious food, nightlife, coffee shops, and shopping. Local restaurants as well as regional favorites are all on the menu. Looking for bigger-city fare? Our excellent location in Illinois means only a two- to three-hour drive to enjoy Chicago-style hot dogs, sugar cream pie in Indianapolis, St. Louis BBQ, and some of country’s top-rated breweries.Our community offers a number of recreational and cultural events throughout the year. You won’t want to miss Ebertfest, Pygmalion Festival, Taste of CU, or the Urbana Sweetcorn Festival, just to name a few. We also have award-winning parks to enjoy when you’re not in class or studying. If you’re looking to be part of this diverse, vibrant community, then a career at Parkland College may be the place for you to set down roots.
