Responsibilities

• Lead the planning and execution of in-person and virtual events from concept through completion, including post-event follow-up, analysis and budget reconciliation.
• Independently manage all event logistics, including venue and vendor research, contract negotiations, invitation strategy, attendee experience, catering, staffing, AV requirements, transportation, on-site execution, etc.
• Serve as the primary point of contact for attorneys, vendors and internal stakeholders throughout the event lifecycle.
• Oversee the development and production of event materials including invitations, presentations, signage, nametags, handouts, promotional items and client gifts.
• Manage event budgets, track expenses, process invoices and ensure timely and accurate financial reconciliation.
• Develop and maintain strong relationships with Chicago-area venues, restaurants, caterers, hotels, and event service providers to maximize value and enhance client experiences.
• Stay informed of market trends, emerging event formats, new venue opportunities and best practices to continuously elevate the Firm’s programming.
• Establish and maintain event standards, protocols and service expectations that reflect the Firm’s commitment to excellence, professionalism and exceptional client service.
• Build effective working relationships with attorneys, administrative leaders and colleagues across departments to ensure seamless execution of programs and initiatives.
• Manage multiple concurrent projects and competing priorities while maintaining exceptional attention to detail and client service.

Requirements

• Bachelor’s degree
• 5-6+ years of relevant events or Client Development experience
• Demonstrated experience managing sophisticated client-facing events and stakeholder relationships.
• Excellent written and verbal communication skills.
• Excellent planning, time management, and organizational skills.
• Strong project management skills and ability to manage multiple events and projects concurrently.
• Strong problem-solving skills and ability to make sound decisions and escalate as appropriate.
• Ability to build professional relationships with vendors, partners, and clients while maintaining diplomacy and discretion.
• Ability to work independently while collaborating effectively within a team-oriented environment.
• Strong attention to detail and self-motivated to produce accurate, timely, and complete work product.

Preferred

• Prior experience in a law firm, professional services, or financial services environment strongly preferred
• Chicago market venue and vendor relationships a plus
• Demonstrated experience using a CRM system
• Familiarity with event management technology and platforms