Responsibilities

• Administrative Support and Coordination: Provides administrative support for research objectives within the affiliation portfolio, including scheduling, calendar coordination, meeting logistics, agenda preparation, minutes, follow-up, and routine correspondence. Supports committee leads, research area faculty, clinical faculty partners, and project managers by preparing materials, maintaining documentation, and coordinating administrative next steps. Manages purchasing, travel, reimbursements, invoice processing, P-card reconciliation, expense documentation, and equipment tracking. Maintains records, shared files, contact lists, calendars, and tracking tools to support communication, deadlines, and deliverables.
• Communications, Marketing, and Digital Engagement: Develops communications and digital content that increase awareness of affiliation objectives, research focus areas, faculty expertise, student experiences, program outcomes, and milestones. Collaborates with faculty, staff, students, project managers, and affiliated hospital partners to gather stories, align messaging, and support a cohesive brand experience. Creates and updates content for websites, newsletters, brochures, presentations, and social media platforms, including LinkedIn, Instagram, Facebook, X, and YouTube. Translates complex scientific, clinical, and academic information into accessible content that supports program visibility, research engagement, and affiliation-related communications.
• Event Planning and Outreach Support : Plans and coordinates research-focused events, seminars, workshops, conferences, student engagement activities, networking events, and partner meetings. Manages event logistics, including registration, room reservations, technology, catering, materials, speaker coordination, agendas, communications, photography or video coordination, live social coverage, and follow-up. Supports recruitment and outreach for prospective students and research partners through targeted campaigns, event promotion, and materials highlighting research opportunities, outcomes, and student experiences.
• Program Tracking and Continuous Improvement : Maintains tracking tools for communications activity, engagement, partner outreach, student interest, events, administrative workflows, and deliverable-related updates. Prepares routine updates and basic reports for leadership, committee leads, project managers, and stakeholders. Tracks communication outcomes, social media analytics, event participation, marketing effectiveness, and audience engagement to inform future outreach strategies. Identifies opportunities to streamline processes, improve communication flow, strengthen event planning, and enhance coordination across research areas.
• Other Duties: Perform other duties as assigned.

Requirements

• Bachelor's degree in Communications, Marketing, Public Relations, Journalism, or a related field.
• Minimum one year of related experience in administrative coordination, communications, marketing, event planning, research support, higher education, healthcare, or a related environment.
• Strong written, editing, verbal communication, storytelling, and organizational skills, with the ability to manage multiple priorities, deadlines, events, stakeholders, and work locations.

Preferred

• Experience in higher education, graduate education, academic medicine, healthcare, research administration, or scientific/research environments.
• Experience supporting or working with interdisciplinary and institutional teams.
• Experience creating content for websites, newsletters, social media, presentations, recruitment materials, advertisements, or digital campaigns.
• Experience coordinating events, outreach activities, webinars, conferences, seminars, or partner meetings.

Benefits

• Healthcare Coverage
• Competitive medical, dental, and vision insurance through Medical Mutual
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Short-and long-term disability coverage, Long-term care coverage options, and Life insurance
• Retirement
• State retirement plan with 14% employer matching to help you plan for the future
• Paid Time Off
• Generous vacation and sick leave, in addition to 11 paid holidays each year
• Hybrid work environment (up to two remote days per week after six months) (Policy#3349-7-151)
• Educational benefits with our partner universities (Policy#3349-07-45)