Responsibilities

• Events & Hospitality Support: Assist the Senior Events & Hospitality Manager and Marketing Executives with the planning, coordination and delivery of virtual, in-person events, corporate hospitality and internal events including occasional evening and weekend work.
• Supporting all stages of event preparation including invitations, mailing lists, RSVP management, venue coordination, event materials, merchandise, badges and registration.
• Supporting the delivery of corporate dinners, seminars, webinars, exhibitions and client engagement activities.
• Maintain event inbox, respond to enquiries and ensure actions are followed up.
• Support post-event activity including attendance tracking, feedback, photography/video requirements and reporting.
• Marketing support:
• Assist the Marketing and Communications team with content gathering, including event photography and video footage.
• Support marketing campaigns and client engagement activity through accurate contact lists and database management.
• Manage marketing cupboard, event collateral, merchandise and literature stock levels.
• Support the creation and distribution of marketing materials.

Requirements

• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and proactive approach to problem solving.
• Experience supporting events, hospitality, marketing or administrative activities would be advantageous.
• Strong written and verbal communication skills with confidence to liaise with internal stakeholders and suppliers.
• Ability to work collaboratively as part of a busy team.
• Strong IT skills, particularly Microsoft Outlook, Word, Excel and PowerPoint.
• Highly professional, in presentation and manner, at all times.

Preferred

• Experience supporting events, hospitality, marketing or administrative activities would be advantageous.

Benefits

• Minimum of 25 days holiday plus bank holidays
• Two Corporate Social Responsibility days
• Birthday day off
• Death in service equivalent to twice annual salary
• Auto enrolment pension scheme
• Employee Assistance Programme
• Discounts for local businesses
• Professional fees paid (subject to requirement for your role)
• Employee recruitment incentive scheme
• Hugh James is an equal opportunities and disability confident committed employer.