Responsibilities

• Create and manage purchase orders, process invoices and maintain accurate records of marketing spend.
• Work closely with Finance, suppliers and the Marketing team to resolve invoice and payment queries.
• Maintain organised files, records and shared folders, ensuring information is accurate and accessible.
• Coordinate travel and accommodation arrangements for colleagues, speakers and event attendees.
• Provide administrative and logistical support for marketing events and Esri UK conferences.
• Arrange couriers, deliveries and collections, ensuring materials arrive at the right place and time.
• Order, organise and manage merchandise, event materials and marketing supplies, maintaining accurate stock records.
• Prepare and organise event materials, badges, equipment and delegate information.
• Run established CRM reports and update records in line with agreed processes and data quality requirements.
• Use Excel to organise, check and report financial, stock, travel and event information.

Requirements

• Have at least two years' experience in an administration, team support or coordination role within a busy organisation.
• Have experience creating purchase orders, processing invoices and maintaining accurate financial records.
• Are confident using Excel, including formulas, filters, lookups and organising data.
• Have excellent organisational skills and attention to detail.
• Can confidently manage multiple tasks, priorities and deadlines with limited supervision.
• Are comfortable arranging travel, deliveries, collections or other logistics.
• Are confident using digital systems and quick to learn new tools.
• Take a practical, proactive approach to problem-solving and enjoy keeping things running smoothly.
• You should also be comfortable occasionally travelling to events or conferences, which may involve early starts, evening work or overnight stays, and helping organise and move event materials.

Benefits

• Generous annual bonus scheme
• 6% company pension
• Private healthcare and Cash plan
• Monthly gym/wellbeing contribution
• Enhanced family-friendly policies
• Paid volunteering opportunities
• Cycle to Work scheme
• Flexible working and support for continual learning and development
• & more!