Responsibilities

• Coordinate and assist in the execution of Investment Banking conferences, forums, roundtables, client hospitality, and internal leadership events across EMEA.
• Support event managers with project plans, timelines, invitation management, briefing materials, stakeholder updates, and onsite delivery requirements.
• Manage event-specific databases, attendee lists, delegate communications, registration platforms, and event collateral with a high level of accuracy.
• Assist with speaker and agenda logistics, including briefing documents, biographies, presentation materials, travel coordination, and onsite requirements.
• Maintain branded materials, event supplies, and other assets, ensuring appropriate inventory management and timely ordering where required.
• Deliver smaller stand-alone events or defined workstreams independently, escalating risks and issues appropriately.
• Apply internal processes, controls, approvals, and documentation requirements to ensure adherence to firm policies, procedures, and regulatory expectations.
• Support the development, tracking, and reconciliation of event budgets, including purchase orders, invoices, cost estimates, and supplier documentation.
• Build effective relationships with internal partners and external vendors, helping to ensure quality standards, service levels, and value for money.
• Deliver high-quality output under tight deadlines, with flexibility to support early mornings, evenings, and occasional travel as business needs require.

Requirements

• Minimum of one year of experience in events, marketing, communications, hospitality, or a related client-facing field.
• Strong verbal and written communication skills, with the ability to produce clear, accurate, and professional materials.
• Excellent attention to detail, accuracy, and follow-through, particularly when managing client data, event materials, and logistics.
• Proactive, self-sufficient, and motivated, with the confidence to ask questions, escalate issues, and seek solutions.
• Strong organisational, prioritisation, and time management skills, with the ability to manage multiple tasks in a fast-paced environment.
• Ability to problem-solve, think independently, and remain calm and professional under pressure.
• Collaborative team player with a positive attitude, high standards, and a commitment to delivering excellent client experiences.

Preferred

• Experience in a financial institution, professional services organisation, luxury hospitality, or corporate events environment.
• Interest in Investment Banking, corporate finance, capital markets, and the broader EMEA client landscape.
• Experience using event technology, registration platforms, CRM tools, workflow systems, or budget management processes.
• Innovative and creative approach to problem-solving, client experience, and continuous improvement.
• Comfortable with ongoing change, shifting priorities, and working in a matrix management organisation.
• Willingness to engage with diverse stakeholders across seniority levels, regions, products, and support functions.