Responsibilities

• Support the planning and delivery of incentive travel, exhibitions, corporate hospitality, SPIFF days and conferences
• Collate information and help prepare proposals, quotations and event documentation
• Make bookings and arrangements for confirmed events, and confirm details and itineraries with clients and internal teams
• Act as a point of contact for clients once an event is confirmed, attending client meetings alongside Project Managers and Business Development colleagues
• Negotiate the best possible terms, discounts and commissions with suppliers, with support from the wider team
• Prepare job estimates, check supplier invoices against job costing sheets and close jobs following completed events
• Ensure additional costs are captured and invoiced to clients in a timely manner
• Contribute to creative thinking and concept development for new events
• Attend and host events on-site, representing the company professionally (including travel when required)
• Embrace digital tools and AI to work smarter and improve the client experience

Requirements

• A genuine interest in building a career in events – whether through study, a placement, an apprenticeship or early experience in an events or agency environment
• Confidence to work directly with clients and suppliers, ask questions and take ownership of your work
• Excellent written and verbal communication skills, with the ability to build rapport quickly
• Strong organisation and time management, with the ability to juggle a variety of tasks and deadlines
• Calm and effective under pressure, with a practical, solutions-focused approach
• Good financial awareness and attention to detail when working with budgets, estimates and invoices
• Good IT literacy and an eagerness to learn new systems and tools
• Comfortable supporting events in person, including travel when required
• High levels of energy, commitment and enthusiasm, and someone who thrives in a fast-paced agency environment
• A full, valid UK driving licence (essential)

Benefits

• Hybrid working (3–4 days in the Deddington office) and flexible hours
• 20 days' holiday plus bank holidays, rising yearly to 25 days
• Buy & Sell holiday scheme
• Half a day off for your birthday and a paid volunteering day
• Training budget and support for your development, including AI know-how
• Employer pension and life cover
• Employee Assistance Programme, annual flu jab and eye tests
• Cycle scheme, fruit and snacks – and office dogs are welcome!
• Annual Network Railcard
• One-month sabbatical and long-service awards