Marketing, Events and School Experiences Coordinator at Southampton City Council | Southampton, City of Southampton, UK | £29K/yr – £31K/yr

Southampton City Council

Marketing, Events and School Experiences Coordinator

Southampton, City of Southampton, UK (Unknown)

£29K/yr – £31K/yrMid LevelPermanent

Posted 5 weeks ago

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Job Summary

Own and coordinate school excursion programs with strong emphasis on safety, compliance, and operational excellence for engaging, well-documented visits.

End-to-End Coordination: From proposal to completion manage visits, venues, vendors, and on-site execution.
Compliance & Risk: Oversee RA, DBS checks, safeguarding, and paperwork to meet regulatory standards.
Data Intelligence: Produce quarterly reports on bookings, channels, and attendance to drive efficiency.

Job Description

Responsibilities

Logistics: Comprehensive event planning, scheduling, venue setup, and vendor coordination.
Publicity: Managing promotional timelines, communications, and guest invitations.
Media Capture: Ensuring high-quality photography and media capture are executed live during school showcases.
Evaluation: Carrying out rigorous event reviews, budget tracking, and performance evaluations.
End-to-End Coordination: Manage all educational visits and trips from initial operational proposal through to completion.
Timeline Management: Keep trip leaders on schedule regarding administrative approval milestones.
Compliance and Paperwork: Ensure all educational visits paperwork is completed accurately and submitted on time.
Risk Assessments (RA): Coordinate and quality assure Risk Assessments and safety documentation.
Parent Communication: Formulate parental information packs, consent trails, and localized communication plans.
Safeguarding Metrics: Maintain precise records to verify staffing ratios, compliance parameters, and medical details are met.

Requirements

Enhanced DBS Check Required

Preferred

Creative, proactive, highly organised, and thoroughly dependable.
Remains calm under pressure, positive, and forward-looking.
Solutions-focused mindset with flexibility around key evening events and timelines.
Natural relationship builder passionate about creating exceptional experiences.

Benefits

Pension Scheme: Secure membership within the highly sought-after Local Government Pension Scheme.
Employee Assistance: 24/7 access to free, completely confidential counselling and occupational health support.
Secure Parking: Convenient, dedicated, and complimentary on-site parking spaces for staff.
Generous Leave: You will have all of the school holidays off.

Southampton City Council

3.9 Glassdoor

Southampton is a successful city; it is the city of opportunity and the powerhouse for the wider South Hampshire economy. In 2013 Southampton benefitted from the greatest increase in economic output (gross value added) in England.Over the next 20 years, Southampton will:- Attract more economic investment, including continued growth of the Port, the broader marine economy, a new city centre business district centred on the Royal Pier Waterfront and Station Quarter, and investment in industrial areas, for example in the Itchen Riverside Quarter;- Plan for further growth and enhancement of the city centre as a major retail, leisure and cultural destination;- Support the education and training of the city’s residents;- Provide many new homes, and the right type of homes, to meet people’s needs, with major growth in the city centre, along the Itchen Riverside and on other major sites;- Continue to regenerate the council’s housing estates to provide more homes and improve the environment and protect attractive residential areas;- Support an efficient transport network which minimises congestion and pollution and improves air quality by encouraging more walking, cycling and use of public transport whilst retaining appropriate provision for cars;- Protect and enhance the city’s rich heritage, Old Town and its network of green spaces, waterfront access and links, including the Central Parks, Southampton Common and many other valued spaces around the city;- Manage and respond to climate change and air quality;- Protect and enhance biodiversity and ecology.

Founded in 1964

GBR

2.6K employees (45 in marketing)

www.southampton.gov.uk

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