Responsibilities

• Admissions: Support the Registrar with the successful management of Open Days and other admissions events across the school year. To include creating mailings, managing invites and liaising with the relevant teaching and support staff regarding the itinerary, catering, grounds, signage and tours.
• Be one of the point of contacts for admission enquiries into the school, providing information about the school and its mission to everybody who enquires, either by phone, email or face-to-face in a timely manner.
• Coordination of private tours for prospective families ensuring all relevant information is gathered beforehand and communicated with the Head.
• Work with the Registrar and Director of Prep School Marketing and Admissions on the the school’s admissions CRM and successful implementation of a first-class customer service experience. Maintain effective tracking of new enquiries/ applicants through each stage of the admission process on iSAMS: enquiry, pre- application, application, decision, registration and deposit payments.
• With Registrar manage the confirmed new pupil process, ensuring all necessary paperwork (including contractual paperwork) and information is obtained and shared with appropriate departments before the first day to ensure a smooth start at the school.
• Build effective relationships with the ‘Friends of Winchester House’ (current parent year group representatives) who welcome new families into the School community. This includes arranging attendance at Open Mornings, New Families Tea Party and other events. Ensure new families’ contact details are shared with the ‘Friends’ (once permission is given).
• Assist the delivery of the annual New Families Tea Party, managing invites and liaising with the relevant teaching and support staff regarding the itinerary, catering, grounds, signage and tours.
• Marketing: Build strong relationships with the teams across the school, engaging them in marketing activities and help create buy-in for marketing strategy.
• Work with the Director of Prep School Marketing & Admissions on implementing advertising plan. To include building relationships with local media.
• Manage the school’s social media content. To include Facebook, Instagram, YouTube, Vimeo and LinkedIn. Work with Director of Prep School Marketing & Admissions to create and implement targeted advertising plan across social media channels.

Requirements

• highly organised, creative and people-focused individual
• regular weekend and evening work is required to fit the admissions and marketing calendar
• maintain effective tracking of new enquiries/ applicants through each stage of the admission process on iSAMS: enquiry, pre- application, application, decision, registration and deposit payments
• work with the Registrar and Director of Prep School Marketing and Admissions on the school’s admissions CRM and successful implementation of a first-class customer service experience
• Build effective relationships with the ‘Friends of Winchester House’ (current parent year group representatives) who welcome new families into the School community
• assist the delivery of the annual New Families Tea Party, managing invites and liaising with the relevant teaching and support staff regarding the itinerary, catering, grounds, signage and tours
• Create mailings, managing invites and liaising with the relevant teaching and support staff regarding the itinerary, catering, grounds, signage and tours
• able to manage a monthly ‘From the Head’ update blog on the school’s website
• Organise the school’s photography library, ensuring up to date images are used across collateral and pupil media permissions are managed

Preferred

• experience creating in-house films for the school and generating ideas for the content strategy, and then the filming, editing and sharing online
• experience with social media content management and targeted advertising across social media channels
• experience with school and pupil storytelling through copywriting and photography