Responsibilities

• Executive & leadership support • Manage complex diaries and coordinate meetings across multiple time zones • Prepare agendas, materials, and track follow-up actions • Support senior leadership with day-to-day coordination
• Planning & coordination • Coordinate key meetings, planning cycles, and communication flow • Track priorities and ensure actions are followed through • Support reporting processes by gathering and collating inputs
• Operational support • Manage expenses, travel, and logistics • Support budget tracking and finance processes (including Emburse) • Provide guidance on operational processes and administration
• Team & function support • Act as a central contact point for BD&M queries • Support onboarding and induction tracking for new joiners • Maintain intranet updates and track team changes • Help ensure information is accessible and well managed

Requirements

• Experience supporting multiple senior stakeholders simultaneously
• Strong diary, meeting, and coordination experience across time zones
• Experience in operational administration, including expenses, travel, and reporting support
• Confidence working with senior individuals and managing competing priorities
• Exceptional organisation and attention to detail
• Strong stakeholder management and communication skills
• A proactive, solutions-focused approach
• The ability to prioritise and follow through on tasks effectively