10 hrs ago
Events Program Manager- Freelance/Remote
Advoc8
USA (Hybrid)Contract$60K/yr – $75K/yr
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Events Program Manager- Freelance/Remote
USA (Hybrid)
$60K/yr – $75K/yrMid Level2+ years expContract
Posted 10 hrs ago
Job Summary
Own end-to-end client logistics for events and manage on-site kit production, packing, and warehouse operations while coordinating with cross-functional teams to ensure smooth execution.
- Own client communications and planning for timelines and specs
- Oversee kit preparation, packing, and quality control in the warehouse
- Collaborate across teams to document programs and improve processes
Job Description
Responsibilities
- Client Communication & Logistics Management (60%)
- - Serve as the primary client contact for production logistics, shipment timelines, and specifications — including clients who are disorganized, indecisive, or change direction late
- - Manage last-minute changes without letting them derail the timeline — reprioritize, communicate impact, and keep the program on track
- - Participate in planning calls to understand event needs and translate them into clear warehouse execution
- - Proactively communicate shipment status and flag potential issues before they become problems
- - Know when to solve a problem independently vs. when to escalate — and make that call quickly
- - Build trust with clients through confident, patient, and clear communication, even under pressure
- - Anticipate on-site requirements based on field experience (tools, backup materials, assembly considerations)
- Event Kit Management & Warehouse Operations (30%)
- - Oversee preparation, packing, and quality control of event kits containing displays, branded elements, and activation materials
Requirements
- Must-Haves
- - Client management chops — you've managed clients who are hard to pin down, change their minds late, or need extra hand-holding, and you keep the project moving anyway
- - Grace under pressure — last-minute changes, disorganized inputs, and compressed timelines don't rattle you
- - Hands-on warehouse experience — on the floor, comfortable with equipment, and physically handling assets, not adjacent to warehouse operations
- - Real system ownership — you own inventory, orders, and asset records in an actual system, not a spreadsheet checkout sheet
- - Scenic and fabricated asset experience — on the intake, install, and lifecycle side, not sourcing and ordering — we manage roughly 700 scenic assets, many of them multi-piece
- - Procedure discipline — nothing moves without a paper trail, and you hold that line
- - A process improver's mindset — willing to push back and improve process rather than just inherit it
- - Organized and schedule-aware — you escalate early. Defaulting to solving a time-sensitive problem alone rather than flagging it is a risk, not a strength
- Experience & Background
Preferred
- Better Together - Collaborative soul who’s open to new ideas, sharing successes and being part of a team
- Level Up - High standards, never settling for the status quo or what we did last time
- Hustle Smarter - Entrepreneurial, roll-up-your-sleeves spirit, tempered by the courage to identify smarter ways of doing things
- Celebrate Differences - Highly empathetic personality who values individual perspectives
- Outcome Over Income - Extensive experience and demonstrated success in client relationship management
- Protect the Respect - Navigates conflict with an emphasis on transparency and diplomacy
- Engineer Exceptional Value - Inspired by outside-the-box thinking that yields outstanding ROI for our clients and projects
- Embrace Change - Recognize situations that require flexibility and craft creative solutions on the fly
Benefits
- Environment: Small collaborative team with direct access to leadership
Advoc8
At ADVOC8, we partner with brands and organizations to build better relationships through memorable experiences. How do we do it?We combine in-house strategy, creative and production capabilities to create multi-dimensional experiences that weave together digital and physical components. What we offer?Strategy (Brand, marketing + content)Creative directionProduction (Experiential, creative + digital content)Project managementBrand merchandise As a remote agency, our talented team members are located across the country and have been creating innovative experiences since 2016.What do you dare to do next?
Salaries
Posted range
$60K/yr – $75K/yr
Taken straight from the job posting.
Marketing Team
Marketing Team Size
9 (20% of company)
Median Career Experience
9 years
Median Tenure
5.2 years
Marketing Roles Posted (Last 30 Days)
1
Traffic Signals
Monthly Visitors
1.3K
Traffic Source Mix
Search
20.7%
Direct
58.4%
Referral
6.3%
Social
13.2%
Paid
1.4%
Headcount Trend
Current headcount: ~45