Wilderness Resort

Marketing Coordinator

Wisconsin Dells, WI (On-site)

Salary Not AvailableMid LevelFull time

Posted 3 months ago

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Job Summary

Drive operational marketing execution by owning Smartsheet as the central workflow system and coordinating cross‑team projects from intake to delivery.

Own Smartsheet-based workflow, intake, dashboards, templates, reports, and automations.
Must-have: strong experience with Smartsheet or equivalent project management platforms.
Standout: broad cross-team coordination across design, digital, social, PR, and vendors.

Job Description

Responsibilities

Own and administer Smartsheet as the central marketing workflow system, including intake forms, dashboards, templates, reports, and automations.
Review incoming marketing requests for completeness, clarify requirements, and ensure appropriate stakeholders are included.
Triage and prioritize requests based on urgency, scope, and operational impact, routing work to internal teams or external vendors.
Coordinate project timelines, dependencies, and handoffs across design, digital, social, PR, and production partners to ensure deadlines are met.
Serve as the primary day-to-day point of coordination for marketing projects, minimizing communication delays and maintaining project momentum.
Establish and communicate clear expectations with requestors regarding timelines, proofs, approvals, and final delivery.
Prepare and submit purchase orders in Acumatica for approved marketing projects in accordance with established thresholds.
Track purchase order approvals, monitor invoice status, and follow up to prevent production or payment delays.
Identify and escalate discrepancies related to scope, pricing, quantities, or vendor changes in coordination with the Director of Marketing.
Coordinate print production and vendor execution, including quotes, specifications, proofs, revisions, shipping, and delivery.

Requirements

Bachelor’s degree or equivalent in a creative or communications field.
Proficient in Adobe Creative Cloud software: InDesign, Illustrator, Photoshop; working knowledge of Lightroom, After Effects, or Premiere Pro a plus.
Comfortable using Microsoft Office tools (Word, Excel, PowerPoint) for cross-functional collaboration.
Experienced in visual asset creation and photography principles; photoshoot coordination experience preferred.
Wisconsin Driver’s License or ability to obtain one within 60 days of employment
Associate’s or Bachelor’s degree in Marketing, Communications, Business Administration, or a related field preferred.
Demonstrated experience in marketing coordination, project administration, or operational support.
Strong proficiency with Smartsheet or comparable project management platforms.
Experience supporting purchase order systems and financial workflows; Acumatica experience preferred.
Excellent organizational skills with strong attention to detail and documentation accuracy.

Preferred

Hospitality, resort, or destination marketing experience is a plus.
Occasional travel may be required between properties in Wisconsin and Tennessee.

Benefits

Employees have access to great benefits, amenity usage, and so much more!

Wilderness Resort

Wilderness Resort is a graphic design company based out of 1050 Husak Rd, Omer, Michigan, United States.

Omer, Michigan, USA

16 employees (1 in marketing)

www.wildernessresort.com

Traffic Signals

Monthly Visitors

224.1K

Monthly Google Ads Budget

$2.8K

Traffic Source Mix

60.8%

Direct

31.7%

Referral

6.3%

Social

0.7%

Paid

0.5%

Headcount Trend

Current headcount: ~16

Responsibilities

Own and administer Smartsheet as the central marketing workflow system, including intake forms, dashboards, templates, reports, and automations.
Review incoming marketing requests for completeness, clarify requirements, and ensure appropriate stakeholders are included.
Triage and prioritize requests based on urgency, scope, and operational impact, routing work to internal teams or external vendors.
Coordinate project timelines, dependencies, and handoffs across design, digital, social, PR, and production partners to ensure deadlines are met.
Serve as the primary day-to-day point of coordination for marketing projects, minimizing communication delays and maintaining project momentum.
Establish and communicate clear expectations with requestors regarding timelines, proofs, approvals, and final delivery.
Prepare and submit purchase orders in Acumatica for approved marketing projects in accordance with established thresholds.
Track purchase order approvals, monitor invoice status, and follow up to prevent production or payment delays.
Identify and escalate discrepancies related to scope, pricing, quantities, or vendor changes in coordination with the Director of Marketing.
Coordinate print production and vendor execution, including quotes, specifications, proofs, revisions, shipping, and delivery.

Requirements

Bachelor’s degree or equivalent in a creative or communications field.
Proficient in Adobe Creative Cloud software: InDesign, Illustrator, Photoshop; working knowledge of Lightroom, After Effects, or Premiere Pro a plus.
Comfortable using Microsoft Office tools (Word, Excel, PowerPoint) for cross-functional collaboration.
Experienced in visual asset creation and photography principles; photoshoot coordination experience preferred.
Wisconsin Driver’s License or ability to obtain one within 60 days of employment
Associate’s or Bachelor’s degree in Marketing, Communications, Business Administration, or a related field preferred.
Demonstrated experience in marketing coordination, project administration, or operational support.
Strong proficiency with Smartsheet or comparable project management platforms.
Experience supporting purchase order systems and financial workflows; Acumatica experience preferred.
Excellent organizational skills with strong attention to detail and documentation accuracy.

Preferred

Hospitality, resort, or destination marketing experience is a plus.
Occasional travel may be required between properties in Wisconsin and Tennessee.

Benefits

Employees have access to great benefits, amenity usage, and so much more!