2 months ago
NEO Coordinator
MediaCross
Norfolk, VA (On-site)Full time
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All marketing roles in the US
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NEO Coordinator
Norfolk, VA (On-site)
Salary Not AvailableEntry Level2+ years expFull time
Posted 2 months ago
Top 1% of applicants do these two things.
The other 99% submit and hope. You're about to do something different.
Job Summary
Own the onboarding orchestration and access logistics for federal contractor hires, coordinating training, eligibility checks, and base access across multiple systems.
- Coordinate orientation scheduling, data handling, and off-site base access support.
- Own data validation across HRMS and government databases and reporting.
- Ensure compliance with E-Verify, security clearance, credentialing, and documentation requirements.
Job Description
Responsibilities
- Facilitating and supporting new employee orientation class activities with a detailed schedule; presenting briefings to large classes on relevant information
- Run, analyze and distribute data utilizing Microsoft Excel and government databases
- Reviewing data submitted by potential employees to confirm their professional qualifications, ensuring employees meet all pre-employment requirements and minimum job qualifications
- Logging and updating data into HRMS and HRMS Discoverer for new employees
- Scheduling potential employees for upcoming orientation weeks, including verifying personal documentation
- Serving as main point of contact for all new hires, providing them with reporting instructions and assistance as needed prior to and during new employee orientation
- Corresponding with various departments to ensure training, processing, and scheduling are conducted smoothly
- Checking employment eligibility through E-Verify
- Providing exceptional customer service to all potential and current employees
- Managing in-processing, delivery and transportation for Federal Official Personnel Files, CACs and other new employee onboarding paperwork
Requirements
- Must be able to successfully undergo a government investigation in order to obtain and maintain a security clearance.
- Minimum High School Diploma or equivalent required
- Associates Degree or Bachelors Degree preferred
- Minimum two years' customer service experience required
- Proficiency in Microsoft Outlook and Word required
- Proficiency in Microsoft Excel required
- Proficiency in working on a computer with a Microsoft operating system required
- Data entry experience preferred
- Professional and effective communication skills required, in-person, phone and email
- Must be adept at and confident in public speaking
- Must be extremely detail-oriented and focused on accuracy.
- Must have the ability to multitask and effectively work within multiple databases.
- Must have the ability to adapt to changing situations and processes
- Must be able to quickly gain advanced knowledge of U.S. Coast Guard requirements, maritime credentials, and various processes.
- Works well in a team setting
- Prolonged periods of sitting at a desk and working on a computer
- Prolonged periods of physically moving, standing and presenting (4+ hours a day)
- Must be able to lift up to 15 pounds at times
- Must be able to navigate to/from/within office facilities, Naval Station Norfolk Pass and ID office, and contract hotel
Preferred
- Associates Degree or Bachelors Degree preferred
- Data entry experience preferred
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term and Long-Term Disability Insurance
- FSA Plan
- 401(k) Plan
- Paid Time Off
MediaCross
To stand out in today’s higher ed marketplace, you need a partner that takes a dynamic, results-driven approach to cross-channel marketing. A partner that captures your brand and voice with creative so compelling that your audience has no choice but to act. At MediaCross we seamlessly combine digital advertising, social media marketing, website, communication flow, video production, collateral materials, and direct mail into powerful student recruitment campaigns. And at the heart of it all is our world-class client service.
Traffic Signals
Monthly Visitors
1.4K
Traffic Source Mix
Search
32.6%
Direct
41.8%
Referral
12.7%
Social
10%
Paid
1.7%
Headcount Trend
Current headcount: ~34
Marketing Team
Marketing Team Size
6 (18% of company)
Median Career Experience
8 years
Median Tenure
4.3 years
