5 weeks ago
Project Coordinator, Deployment
Orange Barrel Media
West Hollywood, CA (On-site)Salaried Ft$60K/yr – $70K/yr
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Project Coordinator, Deployment
West Hollywood, CA (On-site)
$60K/yr – $70K/yrMid Level2+ years expSalaried Ft
Posted 5 weeks ago
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Job Summary
Own end-to-end project execution with a focus on schedules, dashboards, and cross-functional coordination across design, procurement, and finance.
- Coordinate multi-stakeholder design, procurement, budgeting, and contract workstreams to keep projects on time and within scope.
- Own meeting cadence, reporting, and process improvements to turn project data into actionable visibility.
Job Description
Responsibilities
- Support project managers throughout the project lifecycle, from project initiation through construction and closeout.
- Maintain project schedules and milestone tracking.
- Coordinate project meetings, document meeting minutes, and distribute follow-up items.
- Prepare recurring project status reports and maintain reporting dashboards.
- Assist with the preparation, coordination, and administration of contracts, purchase orders, change orders, and other project documentation.
- Support project budget tracking, cost reporting, and forecasting activities.
- Process project invoices and support invoice approvals.
- Coordinate design review meetings and track engineering and design deliverables.
- Track procurement activities, fabrication schedules, and material deliveries.
- Coordinate project communications among Development, Design, Operations, Finance, consultants, contractors, and vendors.
- Assist with scheduling site visits and supporting construction activities.
- Maintain project punch lists and track completion of outstanding items.
- Maintain project information within Salesforce and other project management systems .
- Support the development and continuous improvement of project management processes, templates, and documentation standards.
- Provide general administrative and operational support to the Deployment team as needed.
Requirements
- Bachelor\'s degree in Engineering, Construction Management, Architecture, Business, or a related field.
- 2–3 years of experience supporting construction, engineering, architecture, development, or project management teams.
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Excellent written, verbal, and interpersonal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Experience using Salesforce or similar project management and tracking systems.
- Strong attention to detail with the ability to maintain accurate project documentation.
- Willingness to travel up to 25% to project sites throughout the United States.
Preferred
- Experience supporting commercial construction, infrastructure, engineering, development, or specialty construction projects.
- Familiarity with construction drawings, permitting, procurement, and contract administration.
- Experience with budgeting, invoice processing, purchase orders, and project financial tracking.
- Experience coordinating multiple stakeholders, including consultants, contractors, and vendors.
- Exposure to digital signage, LED technology, structural steel, electrical systems, or out-of-home advertising is a plus.
Orange Barrel Media
Orange Barrel Media (OBM) is a leading out-of-home media company that has been redefining the “billboard” since 2004. We develop and operate iconic media displays that provide value to advertisers and the public through elevated designs and a balanced mix of art, community, and commercial content. With a footprint that spans the top urban markets nationwide, OBM’s inventory has grown from large-format static signs and wallscapes to landmark digital spectaculars. In 2015, we created sister company, IKE Smart City, a team that is singularly focused on innovative smart city technology and the development of interactive digital kiosks called IKE. We hire diverse talent who contribute to a collaborative and inclusive culture built on mutual respect. Our team shares a passion for the business, a drive to succeed, and a great sense of humor. We start each day excited about the work we do together to further the growth of the company.
Traffic Signals
Monthly Visitors
4.8K
Traffic Source Mix
Search
28.8%
Direct
46.5%
Referral
5.8%
Social
17.4%
Paid
1.5%
Headcount Trend
Current headcount: ~172
Marketing Team
Marketing Team Size
8 (5% of company)
Median Career Experience
3 years
Median Tenure
3.5 years
Marketing Roles Posted (Last 30 Days)
1