Urban Legend

Executive Assistant

Alexandria, VA (On-site)

Salary Not AvailableMid Level2+ years expFull time

Posted 4 months ago

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Job Summary

Support executive operations as an Executive Assistant, coordinating calendars, communications, and events for senior leadership.

Must-have: 2–4 years in an EA or similar admin role in a creative/policy/media environment.
Standout: Calendar management across time zones and drafting client-facing materials.
Discretion with sensitive information and budget/expense handling.

Job Description

Responsibilities

Provide high-level administrative support to Senior Leadership and assist the broader leadership team as needed
Manage complex calendars, including scheduling across multiple time zones, coordinating with internal teams, creators, and clients
Draft, edit, and proofread professional communications, presentations, and briefing materials with attention to detail and alignment with our mission
Organize and coordinate travel and event logistics for executives, clients, and campaign initiatives
Serve as a key point of contact between executives, internal teams, and external stakeholders — maintaining professionalism and discretion
Support the preparation of client and campaign reports, decks, and talking points, often under tight deadlines
Assist with planning and execution of internal and external meetings, workshops, and events that may include creators, advocacy groups, and policymakers
Process expense reports and manage budgets for the executive office
Anticipate needs, solve problems, and identify ways to improve administrative processes and team efficiency

Requirements

2–4 years of experience as an Executive Assistant or in a similar administrative/support role, ideally in a creative agency, policy, advocacy, or media environment
Excellent organizational and time-management skills; ability to manage competing priorities in a fast-moving environment
Outstanding written and verbal communication skills; comfortable crafting professional correspondence and client-facing materials
High level of discretion, especially when working with sensitive or confidential information
Strong proficiency in Microsoft Office Suite and/or Google Workspace; experience with tools like Slack, Monday, and project management platforms
Adaptability, resourcefulness, and a solutions-oriented mindset
Passion for the intersection of digital culture, social impact, and policy is a plus.

Nice To Have

Prior experience supporting leadership in an agency, advocacy organization, or policy-focused company
Familiarity with influencer marketing, advocacy campaigns, or the legislative/policy landscape

Benefits

Health benefits package
Unlimited PTO

Urban Legend

Urban Legend is a platform that powers idea-driven campaigns. We mobilize trusted content creators to promote issues that matter and drive audiences to action.

Washington, District of Columbia, USA

47 employees (12 in marketing)

urbanlegend.co

Traffic Signals

Monthly Visitors

5.5K

Traffic Source Mix

18%

Direct

75.5%

Referral

1.6%

Social

4.4%

Paid

0.4%

Headcount Trend

Current headcount: ~47

Marketing Team

Marketing Team Size

10 (21% of company)

Median Career Experience

15 years

Median Tenure

3.7 years

People

Marketing Leadership

Paula Dhier

Vice President Marketing

At the company for 3 years 8 months

Responsibilities

Provide high-level administrative support to Senior Leadership and assist the broader leadership team as needed
Manage complex calendars, including scheduling across multiple time zones, coordinating with internal teams, creators, and clients
Draft, edit, and proofread professional communications, presentations, and briefing materials with attention to detail and alignment with our mission
Organize and coordinate travel and event logistics for executives, clients, and campaign initiatives
Serve as a key point of contact between executives, internal teams, and external stakeholders — maintaining professionalism and discretion
Support the preparation of client and campaign reports, decks, and talking points, often under tight deadlines
Assist with planning and execution of internal and external meetings, workshops, and events that may include creators, advocacy groups, and policymakers
Process expense reports and manage budgets for the executive office
Anticipate needs, solve problems, and identify ways to improve administrative processes and team efficiency

Requirements

2–4 years of experience as an Executive Assistant or in a similar administrative/support role, ideally in a creative agency, policy, advocacy, or media environment
Excellent organizational and time-management skills; ability to manage competing priorities in a fast-moving environment
Outstanding written and verbal communication skills; comfortable crafting professional correspondence and client-facing materials
High level of discretion, especially when working with sensitive or confidential information
Strong proficiency in Microsoft Office Suite and/or Google Workspace; experience with tools like Slack, Monday, and project management platforms
Adaptability, resourcefulness, and a solutions-oriented mindset
Passion for the intersection of digital culture, social impact, and policy is a plus.

Nice To Have

Prior experience supporting leadership in an agency, advocacy organization, or policy-focused company
Familiarity with influencer marketing, advocacy campaigns, or the legislative/policy landscape

Benefits

Health benefits package
Unlimited PTO