Provide comprehensive administrative and logistical support to the Assistant Manager and SVP of Events across all Ad Council initiatives, board engagement events, and major industry events such as POSSIBLE and the Cannes Lions Festival
Maintain and update records in Salesforce, Excel, and Google Sheets, ensuring accurate tracking of RSVPs
Assist with event budget management, including invoice processing, payment submissions
Prepare, submit, and track expense reports for the events team, ensuring accuracy and timeliness
Create and manage Google Forms for event RSVPs, monitor attendance, and maintain organized registration and guest list records
Support hotel and travel logistics for large-scale events, including managing hotel room blocks, coordinating travel inquiries, and ensuring proper billing and coding
Coordinate meetings and maintain calendars for the events team, ensuring efficient scheduling and follow-up
Arrange travel itineraries and manage logistics for staff attending events, conferences, and meetings

5+ years of administrative or event coordination experience, including at least 1 year supporting events, projects, or programs
Background in nonprofit or corporate event coordination preferred
Exceptional attention to detail, organization, and follow-through
Strong ability to prioritize and manage multiple tasks in a deadline-driven environment
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with strong spreadsheet management and deck-formatting skills
Comfort working cross-functionally and supporting multiple stakeholders
Professional, proactive, and diplomatic, with a positive, team-oriented approach

Manager, Events (Contract)